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A Guide To Time And Billing Software For Attorneys And Legal Practices

Managing time and billing for a legal practice can quickly become a headache. It’s crucial all billable hours are represented on paper, so that a firm can invoice appropriately. Unfortunately, when rushing from one business destination to the next, it can be difficult to take the time to track time correctly.

Time & Billing Made EasyTime And Billing Software

These software solutions can help you manage time and billing, so that information is accurate and clients are billed correctly.

Sage Timeslips

Sage Timeslips features full Accounts Receivable management, as well as report design and customization. The software allows attorneys to deliver bills electronically in a variety of formats, or print them to mail. Anyone in the company can be provided with an electronic account, which they can then use to enter time and billing information. The software also syncs with multiple other programs to track time, guaranteeing that you’re capturing all possible billable time. Attorneys who are researching the software for their firm can download a complementary software guide, allowing them to view all the software features. Individuals who need the flexibility of virtual software, as well as support for multiple logins, are sure to enjoy this time and billing software.

Clio

Clio boasts that their software saves the average law practice up to eight hours per week. The software features time tracking from multiple devices, document management, a calendar, and one-click billing. Attorneys can track time from the office or on the go, collaborate with clients from multiple devices, and manage their calendar — all from one easy to use software solution. Clio is an excellent option for attorneys who are frequently on the go, but still need to be able to access information about time and billing.

AbacusLaw

This software solution is most notable for its extensive flexibility. Attorneys can adjust the format of bills, the specific fee arrangement, their billing schedule, and more. The software also allows for customization of wording, logos, and fonts, allowing individuals or practices to create a look and feel that perfectly conveys their message. This allows for a billing system that is almost infinitely customizable. In addition, AbacusLaw allows for bill previews, interim reminder statement, past due notices, and electronic billing.

MyCase

MyCase is a complete software solution for legal practices, featuring bank level security combined with Ingeration for Quickbooks, Outlook, and Google Sync. Attorneys can enjoy web based mobile access, completely secure client communication, shared reminders, shared calendars, as well as time and legal billing features. In addition, they can manage and assemble documents, create attractive professional invoices, and schedule payment plans for customers. Attorneys who need an easy to use, all in one software solution will likely be pleased with MyCase. The software provides the support and level of management that many bigger firms are used to at a price point that is comfortable for firms of any size.

Not Law Firm Specific But Does The Job Well

FreshBooks

While FreshBooks is not specifically designed for law firms, this intuitive software solution offers features that will benefit many attorneys. The nationally known brand boasts 5 million users and has become a household name. Individuals that need to generate reports, track time and billable hours, or create invoices will enjoy the easy options FreshBooks provides. The software offers a free trial, allowing users time to see if the software works well for their firm without breaking the bank. Individuals who want a simple to use cloud accounting system that is well known nationally will likely be pleased with the features that FreshBooks has to offer.

Attorneys who are tired of accidentally under billing client hours require software solutions that work. The above programs offer unique features, billing options, and excellent technical support. Read our article here for more time saving apps.

A Law Firm’s Complete Guide to Going Paperless

Go Green With A Paperless OfficeMaking the transition to a paperless office is becoming increasingly common for law firms around the country. The ability to access a document in a matter of moments is one of the many reasons people find going paperless so appealing. There is no doubting the long term benefits of this transition make the process worthwhile, but it doesn’t happen overnight.

Benefits to a Law Firm of Going Paperless

  • Greater Efficiency: Transitioning to a paperless office paves the way for a more efficient use of your company’s time and resources. Traditionally, law offices generate a great deal of paper which must be filed and organized accordingly. Valuable time is often wasted in the process of filing and searching for documents tucked away amongst stacks of paper. Electronic filing systems organize documents according to your preferences. Beyond making documents easier to find when needed, electronic filing systems allow you greater flexibility as documents may be accessed anytime, anywhere.

 

  • Cost Effectiveness: There are many costs associated with the process of filing hardcopies that can be reduced in a paperless office. A 100% paperless office saves money by eliminating the need for printing supplies, mailing supplies, filing cabinets, folders, and storage space.

 

  • The Environment: According to the EPA, on average a U.S. office worker prints 10,000 pages each year. A paperless office is more environmentally friendly than the traditional office, as less paper and printing supplies are wasted. As you can now sign a document using an electronic signature, the need for hard copies is decreasing.

 

Developing a Plan for a Law Firm

Transitioning to a paperless office is a process, so developing a plan is essential to staying organized.

  1. Select a date, some months away, after which all documents received will be scanned and electronically filed, and commit to it. Most firms find it unnecessary to scan documents generated prior. The months building up to the big day are important, as they give employees the chance to gradually adjust to the change. Although it is likely that many employees will ultimately prefer working with an electronic filing system, time should be accounted for training and acclimation. Depending on the size of your office, some suggest hiring a third party to train employees.
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  3. Consider the technicalities, such as what type of equipment will work best for your office, and what type of back-up system you would like to use.
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  5. Making this transition gives your office the opportunity to become extremely organized. To ensure that everyone is on the same page, develop a general protocol that will be followed in scanning and saving documents.

 

Time Saving Software For Lawyers

Software For LawyersIf you are an attorney, you are more than likely a very busy person and you do not want to be spending a lot of time doing things like needless billing and other administrative things on a daily basis. Sure, you can hire an assistant or secretary to do a lot of these kinds of things for you but there there are many different kinds of software that you can buy to help you with your productivity and help you save your valuable time.

Introduction To PerfectLaw

The technology of these kinds of software can dramatically improve the efficiency, productivity and bottom line of your firm. One of the software programs that can be used is PerfectLaw. It is an all in one software that attorney’s and/or the entire law firm can use.

You can share the software program with everyone in your firm which can eliminate double entry. It can help you monitor, analyze and control your firm’s operations by giving you greater insight than ever. It has effective training tools in it such as video lectures by industry experts and interactive Q & A sessions. You can also use it to scan and store all of your documents.

Keeping all of your files organized is very important for a successful law firm. You can use PerfectLaw to provide instant access to your on-line files and help keep your digital desktops well organized. You can organize all of your case information, including dockets, contacts, documents, and more into icons for quick and easy reference. All shared cases can be put into one database for ease of access for everyone.

All of the billing and accounting procedures can be a big pain but it does not have to be this way. You can use this program and work completely on-line and go completely paperless. All of your bills, reports, vendor invoices, and client checks will be at your fingertips in a moment’s notice. Using PerfectLaw will keep you from having to look for certain documents in multiple places.

The use of PerfectLaw can also help you with many of your IT needs. Your document management will be much easily accessed. You can easily use the search engine to help you search for documents. It is integrated with databases through major state law publishers such as Lexis-Nexis and Thompson West. You can also  download portions of the software onto your iPad and/or iPhone. It is also run on the Microsoft platform (which is the industry standard).

Law Firm Technology Find What Works Best For You

At KLW we believe in utilizing the best possible technology for our industry. We highly encourage choosing software programs that suit your law firm.There are so many different software programs that you can choose from. You need to look into each program and see if it meets the needs of your firm. Many of the programs can be configured to suit your firm’s needs. If you find a program that you like, you do not have to buy the entire suite of programs; you can purchase just the parts that you think will benefit you and your firm.